Guidance for the New Normal in the Workplace

Not long after the President of Republic of Indonesia announce that Indonesian shall live alongside the Covid 19 and adapt to a new normal, the Minister of Health issues Decree No. HK.01.07/ MENKES/328/2020 concerning Guidelines for Prevention and Control of Coronavirus Disease 2019 (COVID-19) in the Office and Industrial Workplace to Support Business Continuity during (the) Pandemic.

The summary of the guidelines for a workplace is as follow: –

a. Companies required forming a Covid-19 Handling Team in the workplace consisting of the leadership, staffing section, K3 section and Health workers who are strengthened by a decree from the Management.

b. Management shall establish policies and procedures for workers to report every case of suspected Covid-19 (symptoms such as fever or cough, runny nose, sore throat pain, or shortness of breath) to be monitored by health workers.

c. Do not treat positive cases as a stigma.

d. Work from home arrangements by determining essential workers who need to keep working  or come to work and workers who can do work from home.

e. At the entrance of the workplace take a temperature measurement using thermo-gun, and before entering work apply Covid-19 Risk Self-Assessment to ensure workers who will come to work are not infected by Covid-19.

f. Limit overtime so workers can properly rest. If possible, avoid shift 3 (work time which starts at night until morning). Shift 3 is arranged in particular for workers aged less than 50 years.

g. Require workers to wear masks since traveling to / from home, and while at work.

h. Regulate the nutritional intake of food provided by the workplace, select fruits that contain lots of vitamin C such as oranges, guava, and so on to help maintain endurance. If possible workers can be given vitamin C supplements.

i. Ensure that all work areas are clean and hygienic:

-conduct periodic cleaning using appropriate cleansers and disinfectants (once every 4 hours). Especially door handles and stairs, elevator buttons, shared office equipment, areas and other public facilities;

-maintain workplace air quality by optimizing air circulation and sunlight entering the workspace, cleaning air conditioner filters.

-provide facilities for washing hands (soap and running water), instructions at the location of hand washing facilities and post educational posters on how to wash hands properly. As well as providing a hand sanitizer with a minimum alcohol concentration of 70% in places that are needed (such as entrances, meeting rooms, elevator doors, etc.);

-physical distancing in all work activities-arrangement of inter-worker distance of at least 1 meter in each work activity (work desk /workstation arrangement, seat arrangement in the canteen, etc.).

-campaigning the Healthy Living Community Movement (Germas) through Healthy Lifestyle and Clean and Healthy Lifestyle (PHBS) in the workplace such as balanced food and regular exercise. Wash Hands With Soap (CTPS). Encourage workers to wash their hands when they arrive at work, before meals, after contact with customers / meetings with others, after the bathroom, after handling objects that might be contaminated. Avoid using personal tools together such as prayer tools, cutlery, and others.

j. Educate workers about COVID-19

The Minister of Health Decree in question also guide employers to immediately report and coordinate with the community health center (PUSKESMAS) or Local Health Office when their workers are suspected or infected by Covid-19.

Worker’s Wage During the Global Pandemic: Can Employers Pay Workers Less if they Agree?

The Minister of Manpower has asked the provincial Governors to implement wage protection during the Covid-19 pandemic (Covid-19). In addition, local governments are also asked to work on prevention of Covid -19 in the workplace. These are stated in the Circular Letter of the Minister of Manpower No. M/3/HK.04/III/2020 concerning Protection of Workers and Business Continuity in the Context of Prevention and Control of Covid-19 that was issued on 17 March 2020.

In contrast with the recommendation of preventing and controlling Covid-19 infection in the workplace that have yet created backlash from the labour groups and trade unions, wage protection recommendations brings about not only strong consenting arguments in the wage discourse but also another perspective on the future labour law reform. A plethora of Circular Letters from numerous Ministries also exacerbate dissenting opinions about incapability of positive laws in civil laws, underdeveloped and high-politicized countries to keep up with the current situation.

To return to the topic of wage stipulated in the Circular Letter mentioned, the following are the recommendations of the Minister of Manpower: –

  • Workers who are categorized as Covid-19 ODP (people who are monitored but have yet shown any symptoms) based on the doctor’s statement so that they cannot work for a maximum of 14 days or according to Ministry of Health standards, then the wages are paid in full.
  • Workers who are categorized as Covid-19 suspect or suspected and are isolated/quarantined according to the doctor’s statement, then the wages are paid in full during the period of isolation/ quarantine.
  • Workers who do not come to work due to COVID-19 disease as evidenced by a doctor’s statement, the wage is paid according to statutory regulations
  • Companies that restrict (suspend) business activities due to the policies of their respective local governments in preventing and overcoming COVID-19, causing some or all of their workers unable to work, taking into account business continuity, changes in the amount and manner of payment of wages are made in accordance with an agreement between employers and workers.

The writer would like to focus on the last point above. Problematic statement of “…changes in the amount and manners of payment of wages are made in accordance with an agreement between the employers and workers ” likely in violation of the wage regulations. To name a few: Article 90 of the Labour Act No. 13 of 2003 and Article 15 of the Minister of Manpower Regulations No. 7 of 2013 stipulating that employer must not pay workers less than the minimum wage. Article 92 of the Labour Act No. 13 of 2003 also stipulates wage arrangements determined by an agreement between employer and workers or trade unions must not be lower than the wage provisions stipulated in the applicable laws and regulations.

The proponents of the Circular Letter in question claim that wage by agreement is better off compare to worse off no work no pay (Article 93 (1) of Labour Act No. 13 of 2003). Then again, the no work no pay concept in the National Labour Regulations applies when worker did not come to work because of their negligence. With the issuance of the Decree of the Head of the National Disaster Management Agency regarding movement restriction to the suppression and control of Covid-19 infection, negligence element is not met.

What about the negligence element implied in the Labour Act No. 13 of 2003 which annulled the concept of no work yes pay in situation when workers are ready to work but employers could not provide work because of preventable reasons? In the case of the global pandemic status of Covid-19, the employer negligence element is not met either. Thus, at face value it could be argued that the freedom of contract principle is used in determining worker’s wage in this unpreventable situation.

This assertion, however, has one major flaw. Freedom of contract as stipulated in Article 1338 of the Civil Code comes with its legal conditions. One of the conditions stipulate by Article 1320 of the Civil Code is a permissible cause. According to Article 1337 of the Civil Code, a permissible cause is construed as the contents of the agreement are not prohibited by law or do not conflict with decency or public order. If we comeback to Article 92 of the Labour Act No. 13 of 2003 stipulates wage arrangements determined by an agreement between employer and workers or trade unions must not be lower than the wage provisions stipulated in the applicable laws and regulations; any agreement between employers and workers on wage arrangement during the Covid-19 movement restriction which amount likely lower than the wage provisions stipulated in the applicable laws and regulations has no legal value or void.

Also, it does not help the cause that the Minister of Manpower decides to issue a Circular Letter on the subject matters. In the Indonesia Administrative Law, Circular letter is conceptualized as merely clarifying or giving instructions on how to carry out certain things that are considered important and urgent that do not yet exist or the rules as primary source of positive law in Indonesia remains unclear. Circular Letters are only policy rules from Administrative officials, such as Minister or Governors, instead of legal products. It is only played a role of internal instruction and recommendations. Thus, there is no legal consequence for not complying with Circular Letters. Further, Circular Letter substance should not oppose superior laws or regulations. If there is a conflict between a Circular Letters and Law & Regulations, the superior Laws and Regulations take precedence.

Circling back to the labour law reforms discourse. It is worth to consider as fundamentally labour regulations a derivative of contract law and force majeur is a principle of contract law, to have National Labour Regulations adopting force majeure doctrine-a convenient “label” used to refer to clauses which relieve a party from performance of its contractual obligations where that performance is impacted by events outside their control. Thus, in the event of force majeur such as the Covid-19 global pandemic the convenient principle in question can be used as a relieve argument to delay, withhold or reduce statutory rights and allows employers and workers negotiate and agreed on new terms. This adoption of force majeur principle into the National Labour Regulations should also accompanied by reform of the national welfare system as safety net replacement in uncertain times which negatively impacting both businesses and workers.

SE Menaker No. M_3_HK.04_III_2020

Unpopular National Healthcare Insurance (BPJS Kesehatan) Contribution for Independent Participants

National Healthcare Insurance monthly contributions will increase start from 1 July 2020 after President Joko Widodo signed Presidential Regulation Number 64 of 2020 concerning the Second Amendment to Presidential Regulation Number 82 of 2018 concerning Health Insurance on Tuesday, 5 May 2020. The respective Presidential Regulation replaces Presidential Regulation No. 75 of 2019 which is annulled by the Supreme Court.

The increase in contribution will impact independent participants in the Non-Wage Workers (PBPU) such as self-employed or professional and Non-Workers (BP) segments.

Article 34 of the Presidential Regulation stipulates the following:

  • Fees for independent participants with service benefits in class I treatment room increases from IDR 80,000 to IDR 150,000 or an increase of 87.5% per person per month.
  • Fees for independent participants with service benefits in class II treatment room increases from IDR 51,000 to IDR 100,000 or up 96% per person per month.
  • Fees for independent participants with service benefits in class III treatment room increases from IDR 25,500 to IDR 35,000 or an increase of 37.25% per person. The increase for this category comes into force in 2021.

The Presidential Regulation was opposed by various parties even more so because the Regulation was issued during the pandemic when most of the citizens experience grave difficulty meeting their basic needs such as food. Contributions increase will not only burden then household daily financing but also increase resentment towards the Government and its perceived unpopular policy. It can be assumed that similar as the Presidential Regulation No. 75 of 2019, either labour groups or civil society will submit judicial review to the Supreme Court demanding the respective Regulation to be annulled.

Peppres No. 64 Tahun 2020

The Contentious Minister of Manpower Circular Letter on Religious Holiday Allowance (THR) at the Time of Covid 19

The Minister of Manpower just released a new circular letter outlining implementation of the provision of religious holiday allowances in 2020 in the company during the covid pandemic 19. The Circular Letter, a non-legal product of a Government agency or officials on specific internal procedures/instruction resembling an internal memo in the private sector sphere, states that in case a company unable to pay the THR at the time specified in accordance with statutory regulations, the solution to the problem is through dialogue between the company and workers.

Further, the Circular Letter states that in the dialogue in question both parties can agree on the following:
1. Payment of THR in installment;
2. Payment of THR is delayed until a certain period according to (mutual) agreement (between the parties);
3. Time of payment and how to impose late THR payment penalty.

The Circular Letter has received strong push back from the trade unions. Speaking to the media, the Confederation of Indonesian Trade Unions (KSPI) chairperson stated that the Circular Letter has no legal umbrella – Government Regulation No. 78 of 2015 and the Minister of Manpower Regulation No. 6 of 2016 states that companies must pay THR to workers. Moreover, the KSPI chairperson stated that the Circular Letter is implying that all companies unable to pay the THR. Thus, they can pay in installments or to delay payment of the THR.

It is understandable that during the Covid-19 pandemic the country economic outlook is rapidly declining. The Government and other International Agencies claimed that the pandemic is slowing Indonesia economic growth with many companies across all industries struggling to cope with the pandemic. Nevertheless, it is undeniable fact that Indonesia Labour Regulations stipulate the Religious Holiday Allowance as one of worker’s statutory rights.

Also, although labour relationship is derived from contract law principles, the Indonesia labour regulations do not adopt the force majeure doctrine-a convenient “label” used to refer to clauses which relieve a party from performance of its contractual obligations where that performance is impacted by events outside its control, such as natural disasters or war. Thus, the pandemic could not be used as a relieve argument to delay pay or withholding statutory rights that allow employers and employees negotiate and agreed to delay or withhold payment of THR.

It is also worth to note that Circular Letter in Indonesia is conceptualized as merely clarifying or giving instructions on how to carry out certain things that are considered important and urgent that do not yet exist or the rules as primary source of positive law in Indonesia remains unclear. Despite of this, in substance Circular Lettera should not oppose superior laws or regulations. If there is a conflict between the Circular Letters and Law & Regulations, the superior Laws and Regulations take precedence.

Circular Letters are only policy rules from Administrative officials, such as Minister or Governors, instead of legal products. It is only played a role of internal instruction and recommendations. Thus, there is no legal consequence for not complying with Circular Letters.

Surat Edaran Menaker tentang Pelaksanaan Pemberian THR Keagamaan tahun 2020